We offer Full Service Meeting Planning Services including everything from site selection to onsite management. Or, we can create a custom package especially designed for your needs.


• Meeting Planning : Let our dedicated staff of experts support your needs as you begin preparations for future events. Our areas of strength range from, but are not limited to, the following areas:
  
  • Incentive
    
  • Education
    
  • Product Launches
    
  • User Conferences
    
  • Board and Managers Meetings
    
  • Sales Meetings
  • Investigator Meetings
  • Advisory Board Meetings
  • Computer Training
  • Speaker Training
  • KOL Symposia
  
  
• Site Selection : Our staff bring a lengthy list of the finest properties and facilities worldwide. We engage in site selections based on experience, customer preference and speed. Our staff will customize lead sheets and response forms based on the needs of our clients. Furthermore, we continue to leverage our buying power with reduced room rates and additional concessions.
  
  
• Contract Negotiations : Due to the diverse staff that we employ, contract negotiations is an area that CSI continues to excel in. We will review agreements that are issued by hotels, ground transportation companies, airlines, destination management companies, speakers, etc.. Our ability to negotiate bi-lateral agreements for our customer base has been very well received.
  
  
• On Site Management : Once the meeting objective and overall program budget are communicated, CSI will provide support in the following areas:
  
  • Provide experienced staff to monitor all aspects of the meeting prior, during and after.
    
  • Conduct and attend all pre and post conference meetings.
    
  • Constant monitoring of arrival and departure manifest. Maintain communication of group numbers with hotel staff.
    
  • Verify all meeting room sets to make certain that they are consistent with the program agenda.
    
  • Provide dedicated staff to coordinate all group activities.
    
  • Control all program related costs to be certain that the meeting is operating at or under the designated budget.
    
  • Review all hotel banquet event orders to make certain that guarantees and cost is accurate.
    
  • Reconcile final hotel bill for accuracy.
    
    
• Additional Services : In addition, we also have strengths in the following areas:
  
  • Airline ticketing and group rates
    
  • Total Travel Management Service
    
  • Ground Transportation
    
  • Theme and Décor
    
  • Entertainment Coordination
  • Web Design
  • On Line Registration
  • Rooming List & Registration Reporting
  • Cost Savings and Cost Avoidance
  • DMC Services
  • HCP Spend Capture and Reporting
  
  
  
  
  4800 North Federal Hwy. • Suite 105-D • Boca Raton, Florida 33487
  590 Union Boulevard • Totowa, NJ 07512 • Tel. 973-942-9888
  
  
  © 2008 Conference Solutions, Inc. All Rights Reserved